rootninja

How do you put pictures in your Outlook email signature so that everyone you send email to gets a little picture, and when they click on it, it sends them to a special website of your choosing?

Well mom, that’s easy! Here’s how. But keep in mind, your screens may look a little different than mine, but it’s the same general get-r-dun process even if you’re using an older version of Outlook or Windows. I’m on 2008 server, so your mileage may vary.

Open up Outlook and go to “Tools” -> “Options”

Click on the “Mail Format” tab and then the “Signatures” button

(as shown below)

Type in a name, then click the picture button

This name has nothing to do with what is shown in your signature. It’s only for you to distinguish between multiple signatures if you choose to have multiple signatures (for example: one signature for internal recipients, another for anyone outside the company). Then click OK.

Next, click the little picture button.

It’s on the right side and if you hover over it, it should say something along the lines of “Insert Picture”. Find the picture file you want to use in your signature and click OK.

You should see the picture in the lower window.

(The picture should be highlighted, with the little black squares on each corner as shown below.)

Click on the chain button.

(make sure this is the very next thing you do.) It’s right next to the picture button that you just used to insert an image.

Type in the URL in the “Address:” area.

This is the web site that you want people to go when they click on your image. You can see in the image above that I used “http://www.blog.rootninja.com/“. Type in (or cut/paste whatever URL it is you want to link to). In my example, you’ll probably want to link to a Facebook group, and not my website.

Once you’re back to the Signatures and Stationary window, (where you ended up after clicking on the Signatures button) — In the upper right area, you can choose what messages include this signature and if it should be included in replies too.